Vocational Training (Ausbildung) in Germany: Which Documents You Need Translated
You found an Ausbildung place, and now the embassy, the Berufsschule or the IHK is asking for certified translations of your school certificates. This guide walks you through the §16a visa, the authorities involved, and exactly which documents need a certified German translation. And you receive your translation first, then pay.
You usually receive your quote within a few hours, often sooner.
Why does it need to be certified?
In Germany, official translations must be done by a öffentlich bestellter und allgemein beeidigter Übersetzer, a translator officially sworn in by a German court. This produces a beglaubigte Übersetzung (certified translation) with a stamp, signature and registration number. Embassies, the Ausländerbehörde, the Berufsschule and the IHK will not accept a simple translation you did yourself or one without this certification. A certified translation by a German sworn translator is recognised nationwide.
Your path to a certified translation, in 5 steps
Vocational training is one of the most respected career paths in Germany. In the duale Berufsausbildung, you work in a company and attend school at the same time. Getting your documents translated for it is simple. Here is how it works.
Send your document
Upload a clear scan or take a photo with your phone. A good, readable photo is enough. You do not need to send the original.
Receive your quote
You usually receive your quote within a few hours, often sooner. One transparent fixed price, no hidden costs.
Confirm with one click
Your quote email includes a confirmation button. One click, and your sworn translator starts the work. No account needed.
Receive your translation
You get the PDF by email and the original by post, with stamp and signature. Delivery usually takes 3 to 6 working days; it may vary depending on the language and scope. Your personal delivery time is stated in your quote.
Pay at your convenience
Your invoice arrives with the translation. You have 14 days to pay by bank transfer. You hold the translation first, then you pay.
When you need certified translations for your Ausbildung
Between finding a training place and starting your first day at the Berufsschule, several authorities may ask for translated documents. Each step has its own paperwork. Here are the four moments where certified translations usually come up.
1. Visa for vocational training (§16a)
For the §16a AufenthG visa, German embassies normally require proof of school education, sometimes previous training, and often a police clearance certificate, all with certified German translations.
- School certificate
- Police clearance certificate
2. Admission to the Berufsschule
The vocational school checks whether your prior schooling fits the training profession. It asks for translated school leaving certificates and often proof of your German level (B1 or B2).
- School leaving certificate
- Transcript of records
3. Registration with IHK or HWK
The Chamber of Industry and Commerce (IHK) or Crafts (HWK) must approve your Ausbildungsvertrag. For foreign applicants they often want your school education and earlier training in German translation.
4. Skilled worker permit after Ausbildung
After you finish your training, you can switch to a skilled worker permit under the Fachkräfteeinwanderungsgesetz. Recognition of further qualifications may again require certified translations.
- Final qualification
- Police clearance certificate
For the details of the visa itself, the official portal Make it in Germany explains the §16a requirements, and the BAMF covers the skilled worker path after your training.
What we need to translate your certificates
To prepare a certified translation for your Ausbildung, we keep it simple. Here is what you provide.
- A clear scan or phone photo of your document, including every page, stamp and the back side if there is text on it.
- The target language (usually German for use in Germany).
- The purpose, for example "§16a visa" or "IHK registration", so we choose the right terminology.
Gut zu wissen
Check whether your original certificate needs an Apostille or legalisation before you order the translation. If the apostille is added later, the translation may have to be redone to include it. Ask your embassy or Ausländerbehörde first, and we are happy to advise you.
Ready to get your school certificate translated?
Individual price based on your document
Your questions, our answers
Delivery usually takes 3 to 6 working days; it may vary depending on the language and scope. Your personal delivery time is stated in your quote. Processing starts once we have your clear scans and you confirm the quote. If you also need the original by post, add the shipping time. We recommend a buffer of at least one to two weeks before your embassy or Ausländerbehörde appointment.
For the certified translation, a clear scan or phone photo is enough. The translator notes that the translation was made from a copy. Some authorities want to see the original at your appointment, but that requirement is between you and the authority, not the translator. If an authority needs a certified copy stamped by the translator, let us know so we can clarify what they expect.
Our translations are made by translators sworn in by German courts, with stamp, signature and registration number. In most cases these are accepted nationwide by authorities, courts, embassies and chambers. Some embassies abroad may additionally keep their own local list of translators or have special rules, so always check the instructions of your specific embassy or authority and ask them if in doubt.
You pay only after delivery. Your translation arrives by email as a PDF and by post as the stamped original, and the invoice comes with it. You then have 14 days to pay by bank transfer. You hold your translation in your hands first, then you pay.
For many dual vocational trainings, the employer decides based on their own judgment, so formal recognition of school certificates is not always required. For some regulated professions or certain federal states, the Berufsschule or a Zeugnisanerkennungsstelle may ask for a formal evaluation, which usually needs certified translations. The official portal Anerkennung in Deutschland explains recognition, and we recommend asking your future training company and Berufsschule early.
Often needed together
School certificate
Almost always required for the §16a visa, admission to the Berufsschule and IHK registration.
Police clearance certificate
Needed for some training occupations, especially in health, childcare and security.
Transcript of records
Often requested alongside your final certificate so authorities can properly assess your schooling.
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Get your Ausbildung documents ready for Germany
Your certified translation arrives first, as a PDF and as a stamped original. Then you pay. Hold it in your hands before you pay.
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